WARRINGTON HF RAMBLERS WALKING CLUB

 

CONSTITUTION

                                                         

1           TITLE

               

The Club shall be called the Warrington HF Rambling Club, hereafter to be referred to as "the Club".

 

2          OBJECTS

               

To foster and promote walking and rambling and to provide opportunities for those with interests in these activities to meet and pursue their interests.

 

3          AFFILIATIONS


The Club shall be affiliated to HF Holidays.  The Committee may decide to affiliate the Club to such other bodies as it considers appropriate.

 

4          MEMBERSHIP

 

4.1       Membership of the Club shall be open to any person who shares in the Objects of the Club and who pays the relevant subscription.

                            

Ordinary Membership applies to Members who participate in Club walks.

Social Membership applies to Members who participate only in social events.

 

Honorary Life Membership may be bestowed upon a Member who, in the opinion of the Committee and with the endorsement of a General Meeting, has made an outstanding and enduring contribution to the Club.

 

Changes to Classes of Membership can only be made by a vote of Members at a General Meeting.

 

4.2       The membership subscription for each class of Membership, as set by the Committee, is due at the beginning of the Club year (1st January) and shall be paid within two months thereof.  The Committee shall take such actions as it deems appropriate in respect of renewal subscriptions that remain unpaid thereafter.  New members shall pay their membership subscription on the occasion of their third attendance at a Club activity. 

 

4.3       Members join walks at their own risk.  Members can enhance their own safety by;
-wearing suitable clothing and footwear and carrying basic first aid equipment.
-cooperating with the leader at all times.


There will always be an element of risk in rambling and walking. The Club accepts no responsibility for any accidents, injuries or losses to Members or to their property in travelling to or from and during Club events and walks.

  

5          EXPULSION OF MEMBERS

 

Members of the Club whose conduct is inappropriate or who decline to abide by any of the Rules may be suspended or expelled by a resolution passed at a meeting of the Committee.  The suspended or expelled Member shall forfeit their subscription.  Members shall have the right to represent themselves at the relevant meeting of the Committee.  The decision of the Committee shall be final.

 

 6         OFFICERS

 

6.1       The Officers of the Club shall comprise Chairperson, Secretary, Treasurer and up to a maximum of seven further Members.

 

6.2       Exceptionally the non-executive post of President may be created for an Honorary Life Member whose contribution to the Club has been outstanding and enduring.  Election of a President shall be made only on the recommendation of the Committee and by endorsement at a General Meeting.

 

7          ELECTION OF OFFICERS

 

7.1       Officers shall be elected at the Annual General Meeting of the Club from, and by, the Members of the Club.

               

7.2       Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.

 

8          COMMITTEE

 

8.1       The affairs of the Club shall be controlled by a Committee of its Officers. The Committee shall meet not less than three times per year.

 

8.2       A quorum for a Committee meeting shall be two from the Chairperson, Secretary and Treasurer plus a majority of the other Officers.

               

8.3       The duties of the Committee shall be:

 

8.3.1    To control the affairs of the Club on behalf of the Members.

 

8.3.2    To manage the finances of the Club and to keep accurate accounts of the finances through the Treasurer. These shall be available for reasonable inspection by Members and shall be presented to every Annual General Meeting. The Club shall maintain such bank and other accounts as considered appropriate by the Committee.  The following Executive Officers shall be authorised to sign Club cheques: two from the Chairperson, Secretary and Treasurer.

 

8.3.3    To co-opt additional members of the Committee as the Committee feels is necessary.  The term of such co-opted members shall end at the next Annual General Meeting, at which time they may stand for election to the Committee.  Co-opted members shall enjoy the same rights and have the same responsibilities as elected Officers.

 

8.3.4    To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.

 

9          GENERAL MEETINGS

 

9.1       The Club year shall run from 1st January to 31st December.  The Annual General Meeting of the Club shall be held not later than the end of January each year. Fourteen clear days written notice of the Annual General Meeting shall be given to Members by circulating a copy of the notice and draft agenda to every Member.  Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least seven days before a meeting.  (“Written” and “in writing” are understood to include all applicable forms of electronic communication.)

 

9.2       The business of the Annual General Meeting shall be to:

 

9.2.1    Confirm the agenda for the meeting, taking into account as necessary any written submissions by Members received in accordance with Clause 9.1.

 

9.2.2    Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.

 

9.2.3    Receive from the Treasurer and endorse, or otherwise, the accounts for the year.

 

9.2.4    Receive the annual report from the Secretary.

 

9.2.5    Elect the Officers of the Club.

 

9.2.6    Transact such other business received in writing by the Secretary from Members seven days prior to the meeting.

 

Note:  Matters raised under “Any Other Business” shall not give rise to resolutions at that Annual General Meeting. 

 

9.3       Special General Meetings may be convened by the Committee, or on receipt by the Secretary of a request in writing from not less than ten Members of the Club. At least fourteen days notice of the meeting shall be given to Members in like manner to that for an Annual General Meeting.

 

9.4       At all General Meetings, the chair shall be taken by the Chairperson or, in their absence, by a deputy appointed by the Committee or by Members attending the meeting.

 

9.5       Decisions made at a General Meeting shall be by a simple majority of votes from those Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.

 

9.6       A quorum for a General Meeting shall be twelve Members including two Committee members of whom one shall be from the Chairperson, Secretary and Treasurer.

 

9.7       Each Member of the Club shall be entitled to one vote at General Meetings.

 

10        ALTERATIONS TO THE CONSTITUTION

 

Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting.  Notice shall be given in like manner to that for an Annual General Meeting, such notice being accompanied by the text of all proposed alterations to the Constitution.  Any alteration or amendment must be proposed by a Member of the Club and seconded by another Member. Such alterations shall be passed if supported by not less than two-thirds of those Members present at the meeting, assuming that a quorum has been achieved.

 

11        DISSOLUTION

 

11.1     If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall convene a Special General Meeting of the Club to be held not less than one month thereafter, giving fourteen days notice thereof to all Members, to discuss and vote on the resolution.

 

11.2     If at that Special General Meeting, the resolution is carried by at least two-thirds of the Members present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.

 

11.3     After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Members of the Club, but shall be given or transferred to some other voluntary organisation having objects similar to those of the Club.